Automatically screen and reply to sponsored deal emails in Gmail

Reads incoming sponsorship emails, decides if they fit your criteria, and sends a polite reply or ignores the rest.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"new email arrives"]:::trig s0["read incoming email"]:::task s1["AI classifies sponsorship fit"]:::task trig --> s0 s0 --> s1 gx{"× is it a sponsorship fit"}:::gate s1 --> gx p00["leave email untouched"]:::task gx -->|"not a fit"| p00 p10["draft reply"]:::task gx -->|"sponsorship pitch"| p10 p11["send reply"]:::task p10 --> p11 p00 --> out p11 --> out out[/"automatic reply sent to relevant pitches"/]:::out pay{{"saves time screening and declining pitches"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsCRM & Sales PipelineEmail Automation
Connects
GmailOpenAI

The problem it solves

Your inbox fills up with sponsorship and partnership pitches, and most of them aren't a fit. Reading each one, deciding if it's worth a reply, and writing a polite decline eats up time you'd rather spend elsewhere, but ignoring people feels unprofessional.

Who it fits

Creators, publishers, or brands who regularly get sponsorship or partnership pitches by email.

How it works

  1. A new email lands in your Gmail inbox
  2. AI reads the message and decides whether it's a genuine sponsorship inquiry
  3. If it's not a fit, the email is left alone with no action taken
  4. If it is a sponsorship pitch, AI drafts a warm, professional reply explaining your criteria
  5. The reply is sent back to the sender automatically
What you get

Sponsorship pitches sorted before they reach your inbox

Sponsorship pitches get read and matched against your criteria automatically, with genuine opportunities receiving your response.

What you get

A professional reply sent automatically to relevant sponsorship emails, with irrelevant ones left untouched.

What you need

A Gmail account and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

Related automations

Score and route new leads automatically with AI and Slack alerts

Reads new leads from email or web forms, scores them with AI, updates your CRM, and alerts your team on Slack.

Advanced

A voice assistant that manages your email, calendar, and blog posts

One AI assistant handles your email, calendar, contacts, and blog writing so you stop juggling separate apps.

Advanced

Automatically analyze and reply to customer feedback with AI

Reads incoming customer feedback, drafts a personalized reply, and flags anything urgent for your team.

Advanced

Auto-generate quarterly business review decks from HubSpot data

Pulls live account data from HubSpot and builds a complete quarterly review deck with AI, ready to send.

Advanced
Back to the AI Playbook