Screen job applications automatically with AI and notify HR by email

AI reads every resume submitted, scores how well it fits the role, and emails both the candidate and HR.

How the work actually flows

It branches. Every path runs.

Pattern: Sequence (1) ยท Parallel Split (2)

flowchart TD trig>"candidate submits application"]:::trig s0["convert resume to text"]:::task s1["score candidate fit"]:::task s2[("log candidate and score")]:::store trig --> s0 s0 --> s1 s1 --> s2 gx{"+ notify both parties"}:::gate s2 --> gx p00["email confirmation to candidate"]:::task gx -->|"candidate side"| p00 p10["email summary to HR"]:::task gx -->|"HR side"| p10 p00 --> out p10 --> out out[/"scored candidates and automatic replies"/]:::out pay{{"faster hiring less manual screening"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetEvery pathResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Email AutomationDocument Processing & OCRSpreadsheet & Database OpsSurvey & Feedback
Connects
Google GeminiGoogle SheetsGmail
Featured in

The problem it solves

You or your HR team spend hours reading through resumes one by one just to figure out who is worth a closer look. Good candidates wait too long for any response, and it's easy to lose track of who has already been reviewed.

Who it fits

A hiring manager or HR team fielding a steady stream of job applications.

How it works

  1. A candidate submits their name, LinkedIn, salary expectations, and resume through a form
  2. The resume is converted to text the AI can read
  3. Google Gemini scores how well the candidate fits the role and explains why
  4. The candidate's details and AI score are saved to Google Sheets
  5. Gmail sends a confirmation to the candidate and a summary to HR
What you get

Candidates pre-scored before you open a resume

Every application gets scored against your role and both the candidate and your HR team get an instant email.

What you get

A scored, ranked list of candidates with an AI recommendation for each, plus automatic email replies.

What you need

A Google Workspace account (Sheets and Gmail) and a Google Gemini API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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