Screen job applicants with AI and log ratings in Google Sheets

Reads every candidate's resume with AI, scores their fit, and notifies HR and the candidate by email.

How the work actually flows

It branches. Every path runs.

Pattern: Parallel Split (2)

flowchart TD trig>"candidate submits application"]:::trig s0["extract resume text"]:::task s1["ai rates candidate fit"]:::svc s2[("log rating to sheet")]:::store trig --> s0 s0 --> s1 s1 --> s2 gx{"+ who to notify"}:::gate s2 --> gx p00["email hr team"]:::task gx -->|"notify hr"| p00 p10["email confirmation to candidate"]:::task gx -->|"notify candidate"| p10 p00 --> out p10 --> out out[/"candidate rated and logged"/]:::out pay{{"faster consistent screening"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA record or sheetEvery pathResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Knowledge Base & RAGEmail AutomationDocument Processing & OCRSpreadsheet & Database OpsSurvey & Feedback
Connects
GmailGoogle SheetsGoogle Gemini

The problem it solves

Reading through every resume that comes in takes real time, and the quality of the review can vary depending on who's doing it and how busy they are. Candidates are often left waiting to hear anything back.

Who it fits

HR teams or hiring managers at small and mid-size businesses handling a steady stream of applications.

How it works

  1. A candidate submits their details and resume through a form
  2. The resume is read and the text extracted automatically
  3. AI reviews the resume and generates a compatibility rating
  4. The rating is saved to a Google Sheet for the hiring team
  5. Confirmation emails go out to both HR and the candidate
What you get

Candidate ratings ready for hiring review

Every applicant's resume gets scored for fit and logged to a sheet, with HR and the candidate notified by email.

What you get

A running Google Sheet of candidate ratings plus automatic confirmation emails to HR and applicants.

What you need

A Google Workspace account, an email account, and a Google Gemini API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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