Turn your documents into a searchable AI knowledge assistant

Upload PDFs, images, or web links and get an AI chatbot that answers questions only from your own documents.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"document uploaded or link pasted"]:::trig s0["extract text from document"]:::task s1[("store content in vector database")]:::store s2["chatbot answers question"]:::task trig --> s0 s0 --> s1 s1 --> s2 gx{"× answer found or not"}:::gate s2 --> gx p00["reply with sourced answer"]:::task gx -->|"answer found"| p00 p10["reply that answer is unknown"]:::task gx -->|"answer not found"| p10 p00 --> out p10 --> out out[/"chatbot answer grounded in documents"/]:::out pay{{"fast answers without manually searching files"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsAI Chatbots & AssistantsKnowledge Base & RAGDocument Processing & OCRReporting & AnalyticsWeb Scraping & Data CollectionSurvey & Feedback
Connects
OpenAIMistralQdrant

The problem it solves

Your team wastes time hunting through PDFs, scanned forms, and old files trying to find one fact. When someone asks a question, you either dig through folders yourself or wait on whoever remembers where the answer lives. Important details get missed because nothing is searchable in one place.

Who it fits

A business that handles a lot of documents, contracts, or reports and needs fast, reliable answers from them.

How it works

  1. Someone uploads a document or pastes a link into the web page
  2. The text is extracted from the file, including scanned pages
  3. The content is broken down and stored in a searchable database
  4. A chatbot answers questions using only that stored content
  5. If the answer isn't in the documents, the chatbot says so instead of guessing
What you get

Answers pulled straight from your own files

Ask a question about your contracts or reports and get an accurate answer pulled directly from your own documents, instantly.

What you get

A chatbot answer backed by your own document library, plus a dashboard showing everything uploaded.

What you need

An OpenAI account, a Mistral account for document scanning, and a Qdrant vector database subscription.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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