Turn actionable emails into tasks in Google Tasks or Microsoft To Do

AI scans your Gmail and Outlook inboxes for action items and creates matching tasks in Google Tasks or Microsoft To Do.

How the work actually flows

It branches. Exactly one path is taken; runs once per each detected action item.

Pattern: Exclusive Choice (4) · Multiple Instances with a priori Run-Time Knowledge (14)

flowchart TD trig(["scheduled or on demand check"]):::trigtime s0["scan gmail and outlook"]:::task s1[["identify action items"]]:::mi s2["route task to right app"]:::task trig --> s0 s0 -->|"one per each detected action item"| s1 gx{"× which app does task belong in"}:::gate s1 --> gx p00["create task in google tasks"]:::task gx -->|"google tasks"| p00 p10["create task in microsoft to do"]:::task gx -->|"microsoft to do"| p10 p00 --> s2 p10 --> s2 out[/"tasks created in right app"/]:::out pay{{"one organized task list across apps"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsEmail Automation
Connects
GmailMicrosoft OutlookGoogle TasksMicrosoft To DoMistral AI

The problem it solves

Your to-do list is scattered across your inbox and two different task apps, so things fall through the cracks. You spend time each day scanning emails just to remember what needs doing.

Who it fits

Professionals who receive action items by email and manage their tasks in Google Tasks or Microsoft To Do.

How it works

  1. Runs on a schedule or on demand
  2. Reads your recent Gmail and Outlook emails for action items
  3. AI identifies real tasks and figures out where each one belongs
  4. Creates or updates the matching task in Google Tasks or Microsoft To Do
  5. You get a clean, up-to-date task list
What you get

Correctly captured tasks you don't second-guess

Your task list stays current with the action items buried in your inbox, ready whenever you check Google Tasks or Microsoft To Do.

What you get

An organized task list split correctly between Google Tasks and Microsoft To Do.

What you need

Gmail and Outlook accounts, a Google Tasks or Microsoft To Do account, and a Mistral AI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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