Log expenses from a receipt photo sent on Telegram

Snap a photo of a receipt and send it on Telegram, and the AI logs the vendor, amount, and category to a spreadsheet.

How the work actually flows

A straight line.

Pattern: Sequence (1)

flowchart TD trig>"receipt photo sent"]:::trig s0["AI extracts expense details"]:::task s1["apply reimbursement rules"]:::task s2[("add entry to monthly tab")]:::store s3["send confirmation message"]:::task trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 out[/"expense logged and categorized"/]:::out pay{{"no more manual receipt entry"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Messaging & NotificationsSpreadsheet & Database OpsAPI & Webhook IntegrationFinance & Accounting
Connects
TelegramGoogle Sheets

The problem it solves

Logging expenses at the end of the month means digging through a shoebox of receipts and typing every line into a spreadsheet by hand. Most expense apps are either too expensive or get the details wrong, so you end up fixing their mistakes anyway.

Who it fits

A small business owner or freelancer who needs an easy way to track receipts as they happen.

How it works

  1. You send a photo or PDF of a receipt to your Telegram bot
  2. AI extracts the vendor, amount, date, and category
  3. Reimbursement rules are applied automatically, like a partial rate for phone bills
  4. The expense is added to the right monthly tab in Google Sheets
  5. You get a confirmation message with the expense details
Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

per week
minutes
$ per hour
0Hours freed per month
0Value per year at your hourly cost

Assumes the freed time is redirected to other billable or business work.

What you get

An organized, up-to-date expense spreadsheet with categorized, rule-applied entries.

What you need

A Telegram bot account, an easybits account for data extraction, and a Google Sheets account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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