Turn photographed invoices into structured data in Google Sheets

Upload a photo of an invoice and get the date, vendor, and amount extracted straight into a spreadsheet.

How the work actually flows

It branches. Every path runs.

Pattern: Sequence (1) ยท Parallel Split (2)

flowchart TD trig(("invoice photo uploaded")):::human s0[("store photo in Drive")]:::store s1["extract invoice details"]:::task trig --> s0 s0 --> s1 gx{"+ where to send details"}:::gate s1 --> gx p00["insert row into Google Sheets"]:::task gx -->|"add row to sheet"| p00 p10["send Telegram confirmation"]:::task gx -->|"notify the team"| p10 p00 --> out p10 --> out out[/"invoice logged and team notified"/]:::out pay{{"no manual invoice data entry"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
A stepA personA record or sheetEvery pathResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Messaging & NotificationsDocument Processing & OCRImage & Media ProcessingSpreadsheet & Database OpsSurvey & FeedbackFile & Cloud StorageFinance & Accounting
Connects
Google VisionGoogle DriveGoogle SheetsTelegram

The problem it solves

Typing invoice details into a spreadsheet by hand is slow and easy to get wrong, especially when you're processing a stack of them. Nobody on your team finds out a new invoice came in until someone manually checks.

Who it fits

Bookkeepers, small business owners, or admin staff who process paper invoices and want to skip manual data entry.

How it works

  1. You upload a photo of an invoice through a simple form
  2. The file is stored in Google Drive
  3. Google Vision reads the text on the invoice
  4. An AI model pulls out the date, vendor, amount, and other key details
  5. The details are added to Google Sheets and a Telegram message confirms it
What you get

Invoices entered without typing a single number

Snap a photo of an invoice and watch the date, vendor, and amount land directly in your spreadsheet, ready to use.

What you get

A new row in Google Sheets with the invoice details, plus a Telegram notification.

What you need

A Google account with Drive, Sheets, and Vision access, an AI model API key, and a Telegram bot.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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