Turn new invoice PDFs into logged data and Telegram alerts

Reads new invoice PDFs from Google Drive, logs the details in a spreadsheet, and pings your billing team on Telegram.

How the work actually flows

It branches. Every path runs.

Pattern: Sequence (1) ยท Parallel Split (2)

flowchart TD trig>"new pdf uploaded to drive"]:::trig s0["extract invoice text"]:::task s1["identify invoice details with ai"]:::task s2[("log invoice to sheet")]:::store s3["notify billing team"]:::svc trig --> s0 s0 --> s1 s2 --> s3 gx{"+ distribute invoice details"}:::gate s1 --> gx p00["add row to sheet"]:::task gx -->|"spreadsheet log"| p00 p10["send telegram message"]:::task gx -->|"team alert"| p10 p00 --> s2 p10 --> s2 out[/"invoice logged and team notified"/]:::out pay{{"invoices tracked without manual entry"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA record or sheetEvery pathResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Messaging & NotificationsDocument Processing & OCRImage & Media ProcessingSpreadsheet & Database OpsFile & Cloud StorageFinance & Accounting
Connects
Google DriveGoogle SheetsTelegramClaude
Featured in

The problem it solves

Invoices land in a shared drive folder and someone has to open each one, copy the numbers into a spreadsheet, and let the billing team know it arrived. That manual step gets skipped when things are busy, and invoices slip through unpaid or unrecorded.

Who it fits

Small businesses or accounting teams that receive invoices as PDF files and need to track them without manual data entry.

How it works

  1. A new PDF invoice is uploaded to a watched Google Drive folder
  2. The file is opened and its text is pulled out
  3. AI reads the invoice and identifies the client, invoice number, amount, and due date
  4. Those details are added as a new row in a Google Sheet
  5. A summary message is sent to your billing team on Telegram
Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

per week
minutes
$ per hour
0Hours freed per month
0Value per year at your hourly cost

Assumes the AI-extracted details are accurate enough to skip manual review and that freed hours go to other work.

What you get

A logged row in your invoice tracking spreadsheet and a Telegram notification with the invoice details.

What you need

A Google Workspace account, an Anthropic Claude API key, and a Telegram account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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