Turn a calendar event into a 7-day prep checklist in Notion

Add an event to your calendar and AI builds a 7-day prep plan with tasks and reminders in Notion.

How the work actually flows

A straight line. Runs once per each task in the prep plan.

Pattern: Sequence (1) ยท Multiple Instances with a priori Run-Time Knowledge (14)

flowchart TD trig>"calendar event created"]:::trig s0["Generate 7-day prep plan"]:::task s1[("Create Notion page")]:::store s2[["Create task items with due dates"]]:::mi s3["Send email summary"]:::svc trig --> s0 s0 --> s1 s1 -->|"one per each task in the prep plan"| s2 s2 --> s3 out[/"7-day checklist created in Notion"/]:::out pay{{"nothing forgotten before the event"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceRuns once per itemA record or sheetResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Email AutomationScheduling & Calendar
Connects
Google CalendarNotionOpenAIGmail
Featured in

The problem it solves

Planning a birthday party, launch, or family gathering means remembering a dozen small tasks, from sending invites to buying supplies, and it's easy to forget something until the last minute. You end up scrambling the day before instead of enjoying the event.

Who it fits

Anyone who plans recurring events, from a busy parent hosting family celebrations to a solopreneur running launches or webinars.

How it works

  1. You create an event on your Google Calendar
  2. AI reads the event details and generates a 7-day prep plan with tasks
  3. A new page is created in Notion for the event
  4. Each task becomes its own item in Notion with a due date
  5. You get an email with a summary and a link to the plan
What you get

Prep plans ready before your event even starts

You get a 7-day prep checklist with tasks and reminders built in Notion the moment you add an event to your calendar.

What you get

A ready-made 7-day checklist in Notion, plus an email summary with a link to it.

What you need

A Google Calendar account, a Notion account, an OpenAI API key, and an email account to send the summary.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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