Automatically sort incoming content into your taxonomy categories

New content is automatically categorized and logged to a spreadsheet, with unclear cases flagged for a quick human check.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"new content submitted"]:::trig s0["scan for topics"]:::task s1["check taxonomy confidence"]:::task trig --> s0 s0 --> s1 gx{"× is match confident enough"}:::gate s1 --> gx p00["log to taxonomy sheet"]:::task gx -->|"confident match"| p00 p10["flag for review"]:::task gx -->|"uncertain match"| p10 p11["alert team on slack"]:::task p10 --> p11 p00 --> out p11 --> out out[/"content sorted into taxonomy"/]:::out pay{{"consistent organized content library"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepOne path onlyResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Messaging & NotificationsSpreadsheet & Database OpsAPI & Webhook Integration
Connects
Google SheetsSlack

The problem it solves

Sorting every new blog post, support article, or document into the right category eats hours every week and it's easy to be inconsistent. When categorization is inconsistent, content becomes harder to find and your team wastes time hunting for it later.

Who it fits

A content team, publisher, or knowledge management group that handles a steady stream of articles or documents.

How it works

  1. New content comes in through a form or another system
  2. The system scans it for topics, keywords, and themes
  3. It checks the result against your taxonomy rules and a confidence score
  4. Confident matches go straight into your Google Sheets taxonomy log
  5. Uncertain ones go to a review sheet and your team gets a Slack alert
What you get

Content categorized correctly without a second look

You get incoming content automatically sorted into your taxonomy and logged, with anything uncertain flagged for a quick check.

What you get

An updated taxonomy spreadsheet, plus Slack alerts for successful categorizations and items needing review.

What you need

A Google Sheets account and a Slack workspace, plus a way to receive incoming content submissions.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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