Classify and route support tickets by urgency automatically

Reads incoming support tickets, senses how upset or urgent each one is, and routes it to the right team fast.

How the work actually flows

It branches. Exactly one path is taken; a person is alerted when a step fails.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"new ticket submitted"]:::trig s0["check VIP status"]:::task s1["analyze sentiment and urgency"]:::svc s2["calculate priority score"]:::task s3[("log ticket record")]:::store trig --> s0 s0 --> s1 s1 --> s2 gx{"× which team handles it"}:::gate s2 --> gx p00["escalate and notify team"]:::task gx -->|"urgent or VIP"| p00 p10["notify standard team"]:::task gx -->|"standard priority"| p10 jn{"○ ticket logged"}:::gate p00 --> jn p10 --> jn jn --> s3 out[/"ticket routed to right team"/]:::out pay{{"urgent issues handled faster"}}:::pay s3 --> out out --> pay esc(("Alerts a person")):::human s2 -. "if it fails" .-> esc esc -.-> out classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA personA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsSpreadsheet & Database OpsAPI & Webhook IntegrationSurvey & FeedbackSecurity & ComplianceCustomer Support & Ticketing
Connects
ZendeskOpenAISlackGoogle Sheets

The problem it solves

Support tickets pour in and it is hard to tell at a glance which ones are truly urgent or from an angry customer who needs immediate attention. Sorting and routing them by hand means the most important issues can sit unanswered while your team works through the queue in order.

Who it fits

Customer support teams handling a high volume of tickets who need to catch urgent or upset customers fast.

How it works

  1. A new support ticket comes in
  2. The system checks if the customer is a VIP
  3. AI reads the ticket and senses the sentiment, urgency, and category
  4. A priority score decides which team it goes to and whether to escalate
  5. The team is notified and the ticket is logged for tracking
What you get

Upset customers reached before they escalate

Every ticket gets read for urgency and tone, then routed straight to your team so upset customers are never left waiting.

What you get

A correctly prioritized, routed ticket with the team notified and a record logged.

What you need

A Zendesk account, an OpenAI account, a Slack account, and a Google Sheets account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

Related automations

Back to the AI Playbook