Screen job applicants from Gmail and score them automatically

Reads job application emails, pulls the resume, has AI evaluate the candidate, and logs the result.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"new email received"]:::trig s0["check email for job keywords"]:::task s1["save and extract resume text"]:::task s2["AI evaluates candidate fit"]:::svc s3[("log evaluation to sheet")]:::store trig --> s0 s1 --> s2 s2 --> s3 gx{"× is this a job application"}:::gate s0 --> gx p00["continue processing"]:::task gx -->|"matches keywords"| p00 p10["ignore email"]:::task gx -->|"no match"| p10 p00 --> s1 p10 --> s1 out[/"candidate evaluation logged"/]:::out pay{{"faster screening no buried resumes"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA record or sheetOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsEmail AutomationDocument Processing & OCRSpreadsheet & Database OpsFile & Cloud StorageHR & Recruiting
Connects
GmailGoogle DriveGoogle DocsGoogle SheetsOpenRouter

The problem it solves

You get a flood of job application emails and don't have time to open every resume and judge fit. Important candidates can get buried in your inbox while you're busy with everything else.

Who it fits

HR teams or hiring managers who receive a high volume of job applications by email.

How it works

  1. A new email arrives in Gmail
  2. It's checked for job application keywords
  3. The resume attachment is saved to Google Drive and its text is extracted
  4. AI reviews the resume against the job requirements
  5. The candidate's evaluation is added to a Google Sheet
What you get

Candidates ranked and ready for your review

Every job application email is matched to its resume, evaluated by AI against your requirements, and logged for your review.

What you get

A Google Sheets record of each candidate with an AI evaluation for the role.

What you need

A Gmail account, a Google Drive account, a Google Sheets account, and an AI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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