Automatically sort customer emails to the right department

AI reads each contact form message, decides what it's about, and routes it to the right team automatically.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"customer submits contact form"]:::trig s0["Classify message with AI"]:::task s1["Email matching department"]:::task s2[("Log submission and category")]:::store trig --> s0 s1 --> s2 gx{"× what is the message about"}:::gate s0 --> gx p00["Notify sales team"]:::task gx -->|"Sales inquiry"| p00 p10["Notify support team"]:::task gx -->|"Support issue"| p10 jn{"○ continue to logging"}:::gate p00 --> jn p10 --> jn jn --> s1 out[/"message routed to right department"/]:::out pay{{"faster responses to customers"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
E-commerce & ProductEmail AutomationSpreadsheet & Database OpsSurvey & Feedback
Connects
OpenAIGoogle Sheets

The problem it solves

Every day, customer messages come in about quotes, orders, product questions, and complaints, and someone has to read each one and decide where it goes. Misrouted messages mean slower responses and frustrated customers.

Who it fits

An eCommerce business that gets a steady stream of customer inquiries through a contact form.

How it works

  1. A customer submits a message through your contact form
  2. AI reads the message and classifies what it's about
  3. The message is automatically emailed to the matching department
  4. Every submission and its category are logged in a spreadsheet
What you get

Customer messages reaching the right team first try

Your customer messages land with the right department automatically, giving every shopper a faster, more accurate response.

What you get

The right team gets the customer's message immediately, and every inquiry is logged for tracking.

What you need

An email account, a Google Workspace account, and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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