Get alerted automatically when a high-priority email arrives

Reads every incoming email, flags the urgent ones, and sends you an alert so nothing important gets missed.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"new email arrives"]:::trig s0["rate email priority"]:::svc s1[("log priority result")]:::store trig --> s0 s0 --> s1 gx{"× is priority high"}:::gate s1 --> gx p00["send alert email"]:::task gx -->|"high priority"| p00 p10["no action taken"]:::task gx -->|"medium or low"| p10 p00 --> out p10 --> out out[/"instant alert for urgent emails"/]:::out pay{{"never miss urgent emails"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itAn outside serviceA record or sheetOne path onlyResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Email AutomationMessaging & Notifications
Connects
GmailOpenAI

The problem it solves

Your inbox fills up fast, and urgent emails like invoices or deadline requests can easily get buried under routine messages. Checking every email closely just to catch the important ones eats up your day. You need a way to know instantly when something actually needs your attention.

Who it fits

Anyone managing a busy inbox who needs to catch urgent emails without reading everything.

How it works

  1. A new email arrives in Gmail
  2. AI reads the message and rates it High, Medium, or Low priority with a short reason
  3. The result is logged so you can track how each email was handled
  4. If the email is High priority, an alert email is sent to you immediately
What you get

Urgent emails you never scroll past

Urgent emails get flagged and sent straight to you as an alert, so the messages that matter most never get buried in a crowded inbox.

What you get

An instant alert for urgent emails, plus a running log of how every email was prioritized.

What you need

A Gmail account and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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