Sort job search emails into Google Sheets automatically with AI

Reads incoming job-related emails from Gmail, figures out the company, role, and status, and logs it all to a sheet.

How the work actually flows

From the manual situation today to what runs on its own.

flowchart TD trig>"New unread email arrives"]:::trig s0["AI checks if job-related"]:::task trig --> s0 s1["AI extracts job details"]:::task s0 --> s1 s2["Assigns status and score"]:::task s1 --> s2 s3["Routes to matching tab"]:::task s2 --> s3 out[/"Sheet row updated by status"/]:::out s3 --> out pay{{"Clear view of every application"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationSpreadsheet & Database Ops
Connects
GmailOpenAIGoogle Sheets

The problem it solves

You're job hunting across multiple email accounts and the applications, interview invites, and rejections all blur together in one crowded inbox. Keeping a spreadsheet updated by hand means you either fall behind or miss a status change entirely.

Who it fits

Job seekers managing applications across one or more Gmail accounts who want an organized view of where every application stands.

How it works

  1. Gmail is checked every minute for new unread emails across your accounts
  2. AI first decides whether the email is job-related or not
  3. Job emails are analyzed to pull out the company, role, current status, next step, and a match score
  4. Each email is routed to the matching tab in Google Sheets, such as New, Applied, Interview, Rejected, or Offer
What you get

Applications tracked without checking each email

You get every job-related email automatically sorted by company, role, and status into an organized tracking sheet.

What you get

An organized, tabbed Google Sheet tracking every job application by status.

What you need

A Gmail account, an OpenAI API key, and a Google Sheets account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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