Turn photos of documents from email or LINE into searchable notes

It reads text from photos and documents you send, summarizes them with AI, and saves the results to Google Sheets.

How the work actually flows

It branches. Every path runs.

Pattern: Parallel Split (2)

flowchart TD trig>"document received by email or message"]:::trig s0[("Upload file to storage")]:::store s1["Extract text from image"]:::svc s2["Summarize document"]:::task trig --> s0 s0 --> s1 s1 --> s2 gx{"+ record the results"}:::gate s2 --> gx p00["Save summary to spreadsheet"]:::task gx -->|"Log to spreadsheet"| p00 p10["Prepare draft email with details"]:::task gx -->|"Draft email"| p10 p00 --> out p10 --> out out[/"Logged summary and draft email"/]:::out pay{{"No manual document transcription"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA record or sheetEvery pathResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Knowledge Base & RAGEmail AutomationDocument Processing & OCRSpreadsheet & Database OpsFile & Cloud Storage
Connects
GmailLINEOpenAIGoogle DriveGoogle Sheets

The problem it solves

You get receipts, forms, and scanned documents through email or messaging apps, and typing up what they say takes time you don't have. Important details get buried in your inbox instead of being recorded somewhere useful.

Who it fits

People or teams who regularly receive documents by email or messaging and need them read and logged automatically.

How it works

  1. It watches for incoming documents or images through email or LINE messages
  2. Each file is uploaded to Google Drive for safekeeping
  3. AI reads the text directly off the image
  4. AI writes a short summary of what the document says
  5. The summary is logged to Google Sheets and a draft email is prepared with the details
What you get

Documents you can find and search anytime

Photos and documents sent by email or LINE get read, summarized, and logged to a spreadsheet with a draft email ready.

What you get

A logged summary in Google Sheets and a ready-to-send email draft with the extracted text.

What you need

A Gmail account, a LINE account, an OpenAI API key, and Google Drive and Sheets.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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