Turn scanned invoices into spreadsheet rows automatically

Watches a Google Drive folder for new receipts, reads the data with OCR, and logs it straight into a spreadsheet.

How the work actually flows

A straight line.

Pattern: Sequence (1)

flowchart TD trig>"new receipt file uploaded"]:::trig s0["OCR extracts invoice data"]:::svc s1[("create new spreadsheet row")]:::store trig --> s0 s0 --> s1 out[/"invoice data logged in sheet"/]:::out pay{{"no manual receipt entry"}}:::pay s1 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itAn outside serviceA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Document Processing & OCRImage & Media ProcessingSpreadsheet & Database OpsFile & Cloud StorageFinance & Accounting
Connects
Google DriveGoogle Sheets

The problem it solves

Manually typing invoice and receipt details into a spreadsheet eats up time every week, and it's easy to mistype a number or lose a receipt in the shuffle. Bookkeeping backs up because someone has to sit down and enter everything by hand.

Who it fits

Small business owners and bookkeepers who process a steady stream of invoices or receipts.

How it works

  1. A new receipt or invoice appears in a Google Drive folder
  2. The file is downloaded automatically
  3. An OCR service reads the invoice data
  4. The extracted details become a new row in a spreadsheet
Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

per week
minutes
$ per hour
0Hours freed per month
0Value per year at your hourly cost

Assumes the freed hours are put toward other work and that OCR extraction needs no further manual correction.

What you get

A spreadsheet row with the extracted invoice or receipt data for every new file.

What you need

A Google Workspace account and an OCR service subscription.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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