Turn Gmail appointment requests into booked calendar events

Reads incoming emails asking for a meeting, checks your calendar, and replies with available times.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"appointment email arrives"]:::trig s0["read incoming email"]:::task s1["determine if meeting request"]:::task trig --> s0 s0 --> s1 gx{"× is it a meeting request"}:::gate s1 --> gx p00["check calendar availability"]:::task gx -->|"meeting request"| p00 p01["reply with available times"]:::task p00 --> p01 p10["no action taken"]:::task gx -->|"not a request"| p10 p01 --> out p10 --> out out[/"reply sent and meeting booked"/]:::out pay{{"scheduling handled without back and forth"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepOne path onlyResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Email AutomationAPI & Webhook IntegrationScheduling & Calendar
Connects
GmailGoogle CalendarOpenAI

The problem it solves

People email you asking to schedule a meeting, and you have to stop what you're doing to check your calendar and write back with times that work. Between the back-and-forth and other emails piling up, appointment requests slip through the cracks.

Who it fits

A consultant, service provider, or small business owner who books meetings by email.

How it works

  1. An appointment request email arrives in Gmail
  2. AI reads the email and determines if it's requesting a meeting
  3. Your Google Calendar is checked for open time slots
  4. A professional reply with available times is composed and sent
  5. A calendar event is created once the time is confirmed
Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

per week
minutes
$ per hour
0Hours freed per month
0Value per year at your hourly cost

Assumes the freed time is put toward other work and every request currently requires a manual calendar check and reply.

What you get

A reply email with available times and a confirmed calendar event once the meeting is booked.

What you need

A Gmail account, a Google Calendar account, and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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