Automatically sort and prioritize new tasks in your Asana inbox

AI reads every new task, decides if it's a bug, feature request, or support issue, and routes it to the right person.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"new task added to inbox"]:::trig s0["categorize task type"]:::task s1["assign to right person"]:::task trig --> s0 s0 --> s1 gx{"× is task high priority"}:::gate s1 --> gx p00["send urgent slack alert"]:::task gx -->|"high priority"| p00 p10["no further action"]:::task gx -->|"normal priority"| p10 p00 --> out p10 --> out out[/"task categorized and assigned"/]:::out pay{{"faster triage of requests"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Messaging & NotificationsProject & Task Management
Connects
AsanaGeminiSlack

The problem it solves

Sorting through a shared task inbox every day to figure out what's a bug, a feature request, or a support question, and who should handle it, is a repetitive chore for project managers. Urgent issues can sit unnoticed until someone gets around to reading them.

Who it fits

Project managers or teams using Asana who need incoming requests triaged and routed automatically.

How it works

  1. A new task lands in your Asana inbox project
  2. AI reads the title and description to figure out the category and priority
  3. It automatically assigns the task to the right person for that category
  4. If the task is high priority, it sends an urgent alert to Slack
What you get

Tasks routed to the right person

Every new request in your Asana inbox gets read, labeled as a bug, feature, or support issue, and sent straight to the right person.

What you get

Correctly categorized and assigned Asana tasks, plus instant Slack alerts for urgent ones.

What you need

An Asana account, a Google Gemini API key, and a Slack workspace.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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