Turn an Asana task into a scheduled plan with subtasks

Reads a new Asana task and breaks it into scheduled subtasks, flagging anything that needs extra attention.

How the work actually flows

A straight line. Runs once per one per subtask.

Pattern: Sequence (1) ยท Multiple Instances without Synchronization (12)

flowchart TD trig>"new asana task created"]:::trig s0["estimate work involved"]:::task s1[["calculate subtask deadlines"]]:::mi s2["flag high effort subtasks"]:::task s3["send plan summary to slack"]:::svc trig --> s0 s0 -->|"one per one per subtask"| s1 s1 --> s2 s2 --> s3 out[/"scheduled subtasks with flagged priorities"/]:::out pay{{"nothing slips through the cracks"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceRuns once per itemResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Project & Task ManagementScheduling & Calendar
Connects
AsanaGoogle GeminiSlack
Featured in

The problem it solves

Breaking a big project into subtasks with realistic deadlines takes time, and it's easy to lose track of which pieces need the most attention. Without that structure, deadlines creep up and high-effort work gets missed until it's urgent.

Who it fits

A project manager or small agency running client work through Asana.

How it works

  1. A new Asana task with a description and due date is created.
  2. AI reads the task and estimates the work involved.
  3. Subtask deadlines are calculated backward from the due date.
  4. Any subtask expected to take several hours is flagged for visibility.
  5. A summary is sent to Slack so the team can see the plan.
What you get

Scheduled plans ready for your review

New Asana tasks come back broken into a scheduled plan with subtasks and flagged risks for your team to review.

What you get

A set of scheduled subtasks on the original Asana task, plus a Slack summary of the plan.

What you need

An Asana account, a Google Gemini account, and a Slack account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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