Turn your documents into a searchable AI knowledge base

Automatically reads your files, breaks them into chunks, and stores them so an AI assistant can search and answer questions from them.

How the work actually flows

A straight line. Runs once per text chunk.

Pattern: Multiple Instances without Synchronization (12)

flowchart TD trig(("you select a document")):::human s0["read the document"]:::task s1["extract text from file"]:::task s2["split into overlapping chunks"]:::task s3[["embed each chunk"]]:::mi s4[("store in knowledge base")]:::store trig --> s0 s0 --> s1 s1 --> s2 s2 -->|"one per text chunk"| s3 s3 --> s4 out[/"searchable knowledge base built"/]:::out pay{{"AI can answer from your documents"}}:::pay s4 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
A stepRuns once per itemA personA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Knowledge Base & RAGDocument Processing & OCRAPI & Webhook IntegrationFile & Cloud Storage
Connects
Google DriveGoogle GeminiPinecone

The problem it solves

You have manuals, contracts, or reference documents scattered across Google Drive, and finding the right answer inside them means digging through file after file. You want a way to make that knowledge instantly searchable instead of buried in folders.

Who it fits

Businesses that want to build an AI assistant that can answer questions from their own documents.

How it works

  1. You point the automation at a document stored in Google Drive
  2. It reads the file and pulls out the text, whether it's a PDF, Word doc, or plain text
  3. It splits the text into small, overlapping chunks so the AI can find complete ideas, not fragments
  4. It converts each chunk into a searchable format using Google's AI
  5. The processed knowledge is stored and ready for an AI assistant to search
What you get

Answers your AI assistant can find

Your documents get organized into a searchable knowledge base, so an AI assistant can pull accurate answers straight from your own files whenever you need them.

What you get

A searchable knowledge base built from your documents, ready to power an AI assistant.

What you need

A Google Drive account, a Google Gemini API key, and a Pinecone account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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