Ask questions and get answers straight from your company documents

Keeps an AI assistant synced with your Google Drive files so it can answer questions using them.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig[\"file changes in Drive folder"\]:::trigdata s0["detect file change"]:::task s1[("update vector database")]:::store s2["answer questions from documents"]:::task trig --> s0 s1 --> s2 gx{"× file added or removed"}:::gate s0 --> gx p00["chunk and embed content"]:::task gx -->|"created or updated"| p00 p01["store vectors"]:::task p00 --> p01 p10["remove vectors from database"]:::task gx -->|"deleted"| p10 jn{"○ database updated"}:::gate p01 --> jn p10 --> jn jn --> s1 out[/"answers grounded in documents"/]:::out pay{{"instant answers without searching folders"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsAI Chatbots & AssistantsKnowledge Base & RAGEmail AutomationFile & Cloud Storage
Connects
Google DriveOpenAIPinecone

The problem it solves

Finding the right answer buried in years of company documents means digging through folders and hoping you remember where something was saved. New hires and team members waste time asking around instead of just getting the answer.

Who it fits

Teams that store policies, manuals, or documentation in Google Drive and want quick answers from them.

How it works

  1. A document is created, updated, or removed in a watched Google Drive folder
  2. The file's content is broken into chunks and turned into searchable data
  3. That data is stored and kept up to date in a vector database
  4. Deleted files are automatically removed from the database
  5. You ask a question in chat and get an answer grounded only in your documents
What you get

Answers pulled straight from your own policies and manuals

You can ask a question in chat and get an answer grounded directly in your own Google Drive documents.

What you get

Accurate, grounded answers to questions about your company documents, delivered through chat.

What you need

A Google Drive account, an OpenAI API key, and a Pinecone account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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