Log receipts and expenses from Telegram to Google Sheets

Send a receipt photo, PDF, or voice note on Telegram and AI logs it into Google Sheets automatically.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"you send a receipt or note"]:::trig s0["detect content type"]:::task s1["categorize the expense"]:::svc s2[("log to google sheets")]:::store s3["send confirmation summary"]:::svc trig --> s0 s1 --> s2 s2 --> s3 gx{"× what content type was sent"}:::gate s0 --> gx p00["run ocr extraction"]:::task gx -->|"image or pdf"| p00 p10["transcribe audio to text"]:::task gx -->|"voice note"| p10 jn{"○ text extracted"}:::gate p00 --> jn p10 --> jn jn --> s1 out[/"logged expense with category"/]:::out pay{{"expenses tracked without manual entry"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Messaging & NotificationsSpreadsheet & Database OpsFinance & Accounting
Connects
TelegramOpenAIGoogle Sheets
Featured in

The problem it solves

Tracking expenses means saving every receipt, remembering what it was for, and typing it into a spreadsheet before it gets lost. That manual bookkeeping piles up fast and often gets pushed off until tax time.

Who it fits

Small business owners, freelancers, and finance teams who want expense tracking without manual data entry.

How it works

  1. You send a receipt photo, PDF, voice note, or text to your Telegram bot
  2. The system detects the content type and extracts the text using OCR or transcription
  3. AI reads the details and categorizes the expense, checking the totals for accuracy
  4. The transaction is logged into Google Sheets with the date, merchant, and category
  5. You get a summary message back on Telegram confirming what was logged
Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

per week
minutes
$ per hour
0Hours freed per month
0Value per year at your hourly cost

Assumes freed hours are redirected to other work and does not account for occasional manual correction of miscategorized entries.

What you get

An organized Google Sheets expense log, updated automatically after every receipt.

What you need

A Telegram bot, an OpenAI API key, and a Google Sheets account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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