Keep an AI-searchable index of your documents up to date

Every file you add to a Google Drive folder is automatically indexed so an AI assistant can search and answer from it.

How the work actually flows

A straight line. Runs once per each document chunk.

Pattern: Sequence (1) ยท Multiple Instances without Synchronization (12)

flowchart TD trig>"new file added to folder"]:::trig s0["pull file contents"]:::task s1[["chunk and embed text"]]:::mi s2[("store chunks in vector database")]:::store trig --> s0 s0 -->|"one per each document chunk"| s1 s1 --> s2 out[/"documents indexed for search"/]:::out pay{{"AI assistant always has latest knowledge"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Knowledge Base & RAGFile & Cloud Storage
Connects
Google DriveOpenAIPinecone
Featured in

The problem it solves

You want an AI assistant or search tool that actually knows your latest documents, but keeping it updated means manually re-uploading files every time something changes. Without that, your AI answers with outdated or incomplete information.

Who it fits

A business building an internal AI assistant or search tool over its own documents, SOPs, or knowledge base.

How it works

  1. You drop a new document into a designated Google Drive folder
  2. The system detects the new file and pulls its contents
  3. The text is broken into smaller chunks and converted into a searchable format by AI
  4. The chunks are stored in a Pinecone vector database, ready for an AI assistant to search
What you get

Documents searchable the moment they're added

Every file you drop into your Google Drive folder becomes instantly searchable for your internal AI assistant.

What you get

An always-current, AI-searchable index of your documents.

What you need

A Google Drive account, an OpenAI API key, and a Pinecone account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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