Send candidates outcome emails and texts and alert referrers

Automatically emails and texts candidates about their event or course outcome, and notifies referring partners too.

How the work actually flows

It branches. Any that apply are taken; all paths must finish before it continues.

Pattern: Multi-Choice (6) · Synchronisation (3)

flowchart TD trig[\"candidate outcome recorded"\]:::trigdata s0["check which message applies"]:::task s1["mark message as sent"]:::task trig --> s0 gx{"○ who should be notified"}:::gate s0 --> gx p00["send email to candidate"]:::task gx -->|"candidate notification"| p00 p01["send text to candidate"]:::task p00 --> p01 p10["notify referring partner"]:::task gx -->|"referrer notification"| p10 jn{"+ all notifications sent"}:::gate p01 --> jn p10 --> jn jn --> s1 out[/"candidate and referrer notified once"/]:::out pay{{"no missed or duplicate follow ups"}}:::pay s1 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAny that applyWaits for allResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationMessaging & NotificationsSpreadsheet & Database OpsHR & Recruiting
Connects
AirtableBrevo

The problem it solves

Chasing down who needs a follow-up email or text after an event or course is easy to forget, and referral partners often get left in the dark when their referral moves forward. A missed or duplicate message can look unprofessional and unravel trust you built with candidates and partners.

Who it fits

Recruiting or training organizations that run events or courses and rely on referral partners.

How it works

  1. Airtable marks a candidate's event or course outcome
  2. The system checks which message this outcome calls for
  3. It sends the matching email and text to the candidate
  4. It notifies the referring partner if one is on file
  5. It marks the message as sent so it never goes out twice
Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

per week
minutes
$ per hour
0Hours freed per month
0Value per year at your hourly cost

Assumes every candidate outcome requires the full email, text, and referral notification and that freed hours go to other work.

What you get

A tracked, one-time email and text to each candidate plus a notification to their referring partner.

What you need

An Airtable account plus an email provider like Brevo and an SMS provider.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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