Screen resumes automatically and reply to every candidate

New resumes are read, scored against your job description, and every candidate gets an automatic reply.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"resume email received"]:::trig s0["read incoming resume"]:::task s1["score against job description"]:::svc trig --> s0 s0 --> s1 gx{"× how strong is the match"}:::gate s1 --> gx p00["send interview scheduling link"]:::task gx -->|"strong match"| p00 p10["flag for recruiter review"]:::task gx -->|"weak match"| p10 p20["send rejection email"]:::task gx -->|"no match"| p20 p00 --> out p10 --> out p20 --> out out[/"every candidate scored and answered"/]:::out pay{{"no applicant left waiting"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationDocument Processing & OCRSpreadsheet & Database OpsHR & Recruiting
Connects
GmailCalendlyOpenAIAirtable

The problem it solves

You get more resumes than you can realistically read, and good candidates slip through while you're buried in email. Meanwhile applicants wait days for any response, even a simple no.

Who it fits

HR teams and recruiters who want every applicant screened and answered without manual review of each resume.

How it works

  1. A new resume arrives as a PDF attachment in your inbox
  2. AI reads the resume and compares it against your job description
  3. Strong matches get an email with an interview scheduling link
  4. Weak matches are flagged for a recruiter to review, and non-matches get a polite rejection email
What you get

Candidates screened and answered without extra effort

Every resume that comes in gets automatically screened against your job description, with strong matches routed straight to an interview link.

What you get

A scored candidate, plus an automatic reply: an interview link, a review flag, or a rejection email.

What you need

An email inbox connected by IMAP, an AI provider like OpenAI or Anthropic, and a scheduling link such as Calendly.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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