Screen job applicants and schedule interviews automatically

Reviews each resume against your job criteria, emails qualified candidates, and books their interview automatically.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"candidate submits application"]:::trig s0["extract resume details"]:::task s1["score candidate against criteria"]:::svc s2[("update tracker and notify team")]:::store trig --> s0 s0 --> s1 gx{"× is candidate qualified"}:::gate s1 --> gx p00["send confirmation email"]:::task gx -->|"qualified candidate"| p00 p01["book interview"]:::task p00 --> p01 p10["mark as rejected"]:::task gx -->|"not qualified"| p10 jn{"○ update records"}:::gate p01 --> jn p10 --> jn jn --> s2 out[/"qualified candidates with interviews booked"/]:::out pay{{"saves hours of manual resume screening"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsEmail AutomationSpreadsheet & Database OpsAPI & Webhook IntegrationScheduling & CalendarHR & Recruiting
Connects
AirtableOpenAIGmailGoogle CalendarSlack

The problem it solves

Reading through every resume that comes in and deciding who is worth interviewing takes hours you don't have, especially when applications are inconsistent in format and detail. Good candidates lose interest while you're still working through the pile.

Who it fits

An HR team or hiring manager handling a high volume of job applications.

How it works

  1. A candidate submits their application through your webhook or form
  2. Their resume is fetched and the details are extracted automatically
  3. AI scores the candidate against your job criteria
  4. Qualified candidates receive an email and get an interview booked on your calendar
  5. Airtable and Slack are updated so your team can see status at a glance
What you get

Candidates you can trust are worth interviewing

Each application gets scored against your job criteria, and qualified candidates get an email and an interview slot booked automatically.

What you get

A shortlist of qualified candidates with interviews already on the calendar and your tracker updated.

What you need

An Airtable account, an OpenAI API key, a Gmail account, and a Google Calendar account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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