Automate candidate feedback, offers, and onboarding for new hires

Automatically collects interview feedback, sends offer letters, and kicks off onboarding for new hires.

How the work actually flows

It repeats. Exactly one path is taken; repeats feedback not submitted in time; it retries when a step fails.

Pattern: Structured Loop (21) · Exclusive Choice (4)

flowchart TD trig>"interview ends on calendar"]:::trig s0(("interviewer asked for feedback")):::human s1["reminder sent if late"]:::task s2["feedback logged and decision made"]:::task s3["onboarding tasks created"]:::task trig --> s0 s0 --> s1 gx{"× did candidate pass"}:::gate s2 --> gx p00["offer letter sent for signature"]:::task gx -->|"candidate passes"| p00 p01["offer signed"]:::task p00 --> p01 p10["rejection email sent"]:::task gx -->|"candidate rejected"| p10 p01 --> s3 p10 --> s3 lp{"reminder sent once"}:::gate s1 --> lp lp -. "feedback not submitted in time" .-> s0 lp -->|"finished"| s2 out[/"hire processed from feedback to onboarding"/]:::out pay{{"nothing slips through the cracks"}}:::pay s3 --> out out --> pay s2 -. "retries on failure" .-> s2 classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA personOne path onlyRepeat or finishResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationMessaging & NotificationsSpreadsheet & Database OpsProject & Task ManagementScheduling & CalendarHR & Recruiting
Connects
SlackGmailDocuSignTrelloAirtableGoogle CalendarGoogle Sheets
Featured in

The problem it solves

Chasing interviewers for feedback, writing rejection and offer emails, and remembering every onboarding step eats up hours for every hire. Things slip through the cracks when it all lives in your head or scattered emails.

Who it fits

HR teams or hiring managers running a structured interview and hiring process.

How it works

  1. When an interview ends on the calendar, the interviewer gets a Slack message asking for feedback
  2. If feedback is not submitted within a couple hours, a reminder is sent automatically
  3. Feedback is logged and used to decide if the candidate passes or is rejected
  4. A personalized email goes out to the candidate, and an offer letter is sent for signature if they pass
  5. Once signed, a task list is created for HR and the team is notified, with a weekly summary report sent to Slack
What you get

Hires who move forward without dropped steps

You get a smoother hiring process with automatic feedback reminders, offer letters, and onboarding tasks triggered at every step.

What you get

Feedback requests, candidate emails, signed offer letters, onboarding tasks, and a weekly hiring report.

What you need

Google Calendar, Slack, Gmail, Airtable, Trello, and DocuSign accounts.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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