Turn meeting recordings into written summaries in Google Sheets

Transcribes new meeting recordings with Whisper and logs an AI-written summary and action items to Google Sheets.

How the work actually flows

A straight line.

Pattern: Sequence (1)

flowchart TD trig>"new recording uploaded"]:::trig s0["download recording"]:::task s1["transcribe with whisper"]:::svc s2["summarize with ai"]:::svc s3[("log summary to sheets")]:::store trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 out[/"meeting summary logged with action items"/]:::out pay{{"notes captured without manual work"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA record or sheetResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Voice & PhoneSpreadsheet & Database OpsReporting & AnalyticsScheduling & CalendarFile & Cloud Storage
Connects
Google DriveOpenAI WhisperChatGPTGoogle Sheets

The problem it solves

After a meeting ends, someone has to relisten to the recording, pull out decisions and action items, and type it all up before anyone forgets. That task keeps getting pushed to the bottom of the list, so notes go stale or never get written at all.

Who it fits

Teams that record meetings and want reliable notes without anyone manually writing them up.

How it works

  1. A new audio recording is uploaded to a watched Google Drive folder
  2. The system downloads the file automatically
  3. OpenAI's Whisper transcribes the audio into text
  4. ChatGPT summarizes the transcript into key points, decisions, and action items
  5. The summary is logged to Google Sheets with the date
What you get

Meeting notes drafted and ready to check

Every recorded meeting turns into a written summary with action items, logged to Google Sheets for your team to check.

What you get

A dated summary of each meeting, including decisions and action items, logged in Google Sheets.

What you need

A Google Drive account, a Google Sheets account, and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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