Automatically sort incoming emails into the right category

Reads every new email and automatically filters it into the category you care about, no manual sorting needed.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"new email arrives"]:::trig s0["check inbox for new email"]:::task s1["classify email with ai"]:::task trig --> s0 s0 --> s1 gx{"× does email match category"}:::gate s1 --> gx p00["keep email for review"]:::task gx -->|"matches category"| p00 p10["discard email"]:::task gx -->|"no match"| p10 p00 --> out p10 --> out out[/"filtered emails ready to review"/]:::out pay{{"no manual inbox sorting"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepOne path onlyResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
Email Automation
Connects
GmailOpenAI

The problem it solves

Your inbox mixes important messages with routine ones, and manually sorting through everything to find what matters takes time every single day. You want the right emails to stand out without having to hunt for them.

Who it fits

Anyone managing a busy inbox who wants specific types of emails separated out automatically.

How it works

  1. Checks Gmail for new emails as they arrive
  2. AI reads each email and classifies it into your chosen category
  3. Filters out emails that do not match
  4. Keeps only the relevant emails for you to review
What you get

Emails sorted into the right folder

Every new email lands already sorted into the category you choose, so you always know where to look first.

What you get

A filtered set of emails matching the category you defined.

What you need

A Gmail account and an OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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