Build a private, self-hosted chatbot for your internal documents

Lets your team upload documents and ask questions, with everything running on your own servers, not the cloud.

How the work actually flows

A straight line.

Pattern: Sequence (1)

flowchart TD trig>"document uploaded to system"]:::trig s0[("index document privately")]:::store s1(("question asked in chat")):::human s2[("find relevant sections")]:::store s3["answer using only your data"]:::task trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 out[/"private answer from your documents"/]:::out pay{{"AI help with no data leaving servers"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA personA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsAI Chatbots & AssistantsKnowledge Base & RAGSurvey & Feedback
Connects
OllamaQdrant

The problem it solves

Your team has documents and questions that would benefit from an AI assistant, but sending sensitive files to an outside AI service isn't an option for your industry. Searching through folders by hand every time someone has a question wastes time and still doesn't guarantee they find the right answer.

Who it fits

Businesses in regulated industries who need an AI assistant but can't send sensitive documents to outside cloud services.

How it works

  1. A document is uploaded through a form
  2. It's indexed in a private, on-site database
  3. Someone asks a question in a chat window
  4. Finds the most relevant sections of your documents
  5. AI answers using only your own data, all on your own servers
What you get

Answers pulled from documents that never leave home

You get a private assistant that answers questions from your own documents, with everything running on servers you control.

What you get

A chat-based answer sourced only from your own documents, with no data leaving your servers.

What you need

Your own servers running Ollama and a Qdrant database, no external accounts required.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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