Prep sales call transcripts from Gong for AI summarization

Cleans up and enriches Gong sales call transcripts so AI can summarize them more accurately.

How the work actually flows

It branches. Exactly one path is taken; runs once per each call recording.

Pattern: Exclusive Choice (4) · Simple Merge (5) · Multiple Instances without Synchronization (12)

flowchart TD trig[\"new call recordings exist"\]:::trigdata s0[["check if already processed"]]:::mi s1["clean and simplify transcript"]:::task s2["send for ai summarization"]:::svc trig --> s0 s1 --> s2 gx{"× call already processed"}:::gate s0 --> gx p00["skip this call"]:::task gx -->|"already processed"| p00 p10["add product and competitor context"]:::task gx -->|"new call"| p10 jn{"○ continue to cleanup"}:::gate p00 --> jn p10 --> jn jn --> s1 out[/"enriched transcript ready for summarization"/]:::out pay{{"more accurate ai call summaries"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceRuns once per itemOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Spreadsheet & Database OpsReporting & Analytics
Connects
GongGoogle SheetsNotion

The problem it solves

Raw sales call transcripts are messy and missing context, so AI-generated summaries often get names, products, or competitors wrong. Fixing those mistakes and re-checking calls for duplicates eats into time your team could spend selling.

Who it fits

Sales operations or RevOps teams that rely on Gong call recordings for AI-driven insights.

How it works

  1. The system pulls call recordings and metadata from Gong
  2. It checks Notion to skip calls that were already processed
  3. Product and competitor details are added from Google Sheets and Notion
  4. The transcript is cleaned up and simplified for AI processing
  5. The prepared transcript is sent on for AI summarization
What you get

Call transcripts ready for deeper analysis

You get your Gong call transcripts cleaned up and enriched automatically, ready for AI summarization.

What you get

A clean, enriched call transcript ready for accurate AI summarization.

What you need

A Gong account, a Google Sheets account, and a Notion account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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