Collect daily task photos from field crews into one spreadsheet

Workers text photo updates on their tasks, and everything is logged automatically to a shared spreadsheet.

How the work actually flows

A straight line. Runs once per each field worker task.

Pattern: Sequence (1) ยท Multiple Instances with a priori Run-Time Knowledge (14)

flowchart TD trig(["scheduled daily task assignment"]):::trigtime s0["send daily tasks to workers"]:::svc s1[["receive photo and status reply"]]:::mi s2[("log photo and status to sheet")]:::store s3["track completion and timestamps"]:::task trig --> s0 s0 -->|"one per each field worker task"| s1 s1 --> s2 s2 --> s3 out[/"spreadsheet log of job progress"/]:::out pay{{"visibility into field work without chasing"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceRuns once per itemA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Messaging & NotificationsSpreadsheet & Database OpsReporting & AnalyticsFile & Cloud Storage
Connects
TelegramGoogle SheetsGoogle Drive
Featured in

The problem it solves

Getting real status updates from a job site usually means calling crews, chasing texts, and hoping someone remembers to send a photo. Paper reports get lost and information sits scattered across phones instead of one place you can check. You need a simple way to see what's done, what's in progress, and proof it happened.

Who it fits

Construction or field service project managers coordinating crews on site.

How it works

  1. Field workers receive their daily tasks by message
  2. They reply with a photo and status update
  3. The system saves the photo and status to your spreadsheet
  4. Task completion and timestamps are tracked automatically
  5. You get a running log of every job's progress
What you get

Task photos logged from every crew member

Crews text photo updates from the field and every one is logged automatically into a shared spreadsheet your whole team can see.

What you get

An always up to date spreadsheet log of task status and photo proof for every job.

What you need

A messaging bot account and a Google Sheets account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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