Turn any documentation website into an organized knowledge base

The system crawls a documentation site, cleans up each page, and saves organized Google Docs to Google Drive.

How the work actually flows

A straight line. Runs once per one per documentation page.

Pattern: Sequence (1) ยท Multiple Instances with a priori Run-Time Knowledge (14)

flowchart TD trig(("you start the crawl")):::human s0["map all site pages"]:::task s1[["scrape and clean each page"]]:::mi s2["extract and rewrite with ai"]:::task s3["create matching doc in drive"]:::task trig --> s0 s0 -->|"one per one per documentation page"| s1 s1 --> s2 s2 --> s3 out[/"organized docs mirroring site"/]:::out pay{{"instant searchable internal reference"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
A stepRuns once per itemA personResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsKnowledge Base & RAGWeb Scraping & Data CollectionFile & Cloud StorageHR & Recruiting
Connects
Google DriveGoogle DocsGoogle GeminiOlostep

The problem it solves

Building an internal knowledge base from a vendor's documentation usually means someone copying and pasting pages by hand, one at a time. That work is tedious enough that it rarely gets done, so your team ends up hunting through the original site every time they need an answer.

Who it fits

Best for developer or support teams who need a searchable, organized copy of external documentation inside their own drive.

How it works

  1. You start the crawl for a documentation website
  2. The system maps out every page on the site
  3. Each page is scraped and cleaned into readable text
  4. AI extracts key details like API examples and authentication steps and rewrites the page as a clear guide
  5. A matching folder structure and Google Doc are created in Google Drive for every page
What you get

External docs saved and organized in Drive

You get a complete, organized copy of any documentation site saved as searchable Google Docs in your own Drive, ready whenever your team needs it.

What you get

A fully organized set of Google Docs in Google Drive, mirroring the source site's structure, ready to use as an internal reference.

What you need

A Google Workspace account, a Google Gemini API key, and an Olostep API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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