Automatically request updated rates from your hotel partners

On a set schedule it emails every hotel on your list asking for updated rates and logs each request.

How the work actually flows

It repeats. Repeats moves to next hotel batch; runs once per one per hotel.

Pattern: Structured Loop (21) · Multiple Instances with a priori Run-Time Knowledge (14)

flowchart TD trig(["scheduled rate request cycle"]):::trigtime s0[("read hotel contact list")]:::store s1[["process hotels in batches"]]:::mi s2["send personalized rate request"]:::task s3[("log request to tracking sheet")]:::store trig --> s0 s0 -->|"one per one per hotel"| s1 s1 --> s2 s2 --> s3 lp{"all hotels contacted"}:::gate s3 --> lp lp -. "moves to next hotel batch" .-> s1 lp -->|"finished"| out out[/"rate requests sent to every hotel"/]:::out pay{{"current rates without manual outreach"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff

Starts itA stepRuns once per itemA record or sheetRepeat or finishResultPayoff

Build size

Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions

AI Agents & Autonomous SystemsEmail AutomationSpreadsheet & Database OpsScheduling & Calendar

Connects

Google SheetsGmailOpenAITelegram

Featured in

Hotels and hospitality Travel agencies

The problem it solves

Keeping hotel rates current means emailing dozens of properties by hand on a regular basis, and it's easy to forget who you've already contacted this cycle. Tracking responses across a long list of partners is its own chore.

Who it fits

A travel agency or tour operator that needs current rates from many hotel partners on a recurring basis.

How it works

On a set schedule, the system reads your hotel contact list from a spreadsheet
It works through the hotels in small batches to avoid overloading email
AI writes a personalized rate request for each hotel using their details
The email is sent automatically
Every request is logged to a tracking sheet and a summary is sent to the manager

Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

Hotels you contact for rates each cycle

count

Rate-request cycles you run per month

per month

Minutes to write and send each request by hand

minutes

Loaded hourly cost

$ per hour

0Hours freed per month

0Value per year at your hourly cost

Assumes the same hotel list and cycle frequency continue and freed hours go to other work.

What you get

Rate request emails sent to every hotel on your list, with a tracking log and a summary report.

What you need

Google Sheets, Gmail, an OpenAI API key, and a Telegram account for the summary.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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