Approve or reject large orders with one click by email

New orders in your spreadsheet are checked automatically, and large ones get an email approval link before anything ships.

How the work actually flows

It branches. Exactly one path is taken; a person has to approve before it continues.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig[\"new order added to sheet"\]:::trigdata s0["check order size"]:::task s1["send approval email"]:::task s2(("capture approve or reject click")):::human s3[("update order status")]:::store trig --> s0 s2 --> s3 hg(("approver clicks approve or reject")):::human s1 --> hg hg -->|"approved"| s2 hg -. "sent back" .-> s1 gx{"× is order large"}:::gate s0 --> gx p00["auto approve instantly"]:::task gx -->|"small order"| p00 p10["send approval email"]:::task gx -->|"large order"| p10 p11["await approval click"]:::task p10 --> p11 jn{"○ update order status"}:::gate p00 --> jn p11 --> jn jn --> s1 out[/"order status updated with outcome notice"/]:::out pay{{"faster approvals without chasing people"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA personA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationSpreadsheet & Database OpsAPI & Webhook Integration
Connects
Google SheetsGmailLINE

The problem it solves

Every new order needs a human check before it goes through, but chasing approvals by phone or in person slows everything down. Small orders don't need review, yet they clog the same process as the big ones.

Who it fits

Operations teams or business owners who process and approve orders from a spreadsheet.

How it works

  1. A new order is added to your spreadsheet
  2. Small orders are approved automatically
  3. Large orders trigger an email with one-click approve or reject buttons
  4. Clicking a button updates the order status instantly and safely
  5. You get a notification of the outcome, and the sheet is updated with a timestamp
What you get

Large orders you approve with one tap

You get an email with one-click buttons to approve or reject large orders while small orders move through on their own.

What you get

An updated order status in your spreadsheet and a notification confirming the outcome.

What you need

A Google Sheets account, a Gmail account, and a LINE messaging account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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