Draft and send AI email replies straight from your Gmail inbox

Reads incoming Gmail messages, drafts an AI reply, sends it, and logs the whole exchange in a spreadsheet.

How the work actually flows

A straight line.

Pattern: Sequence (1)

flowchart TD trig>"new email arrives in inbox"]:::trig s0["read incoming email"]:::task s1["ai drafts reply"]:::svc s2["send reply to sender"]:::task s3[("log exchange to spreadsheet")]:::store trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 out[/"reply sent and logged"/]:::out pay{{"routine emails handled hands free"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA record or sheetResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationSpreadsheet & Database Ops
Connects
GmailGoogle GeminiGoogle Sheets

The problem it solves

Your inbox fills up faster than you can reply, and routine emails eat time you'd rather spend elsewhere. Keeping a record of who emailed, what they asked, and how you responded usually falls by the wayside.

Who it fits

Solo operators or small teams who want routine email replies handled automatically.

How it works

  1. A new email arrives in your connected Gmail inbox
  2. AI reads the message and drafts a response
  3. The reply is sent back to the sender automatically
  4. The sender, message, response, and timestamps are logged in a spreadsheet
What you get

Replies sent and logged without you touching them

You get incoming emails read, replied to, and logged automatically, so routine messages never sit unanswered in your inbox.

What you get

A sent email reply and a running spreadsheet log of every email handled, with timestamps.

What you need

A Gmail account and a Google Gemini API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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