Build a clean mailing list in Odoo from your Gmail sent history

Pulls every recipient from your sent emails and builds a clean, deliverable mailing list in Odoo.

How the work actually flows

It branches. Exactly one path is taken; runs once per each email thread.

Pattern: Exclusive Choice (4) · Multiple Instances with a priori Run-Time Knowledge (14)

flowchart TD trig(["scheduled daily pull"]):::trigtime s0["pull sent emails"]:::task s1["extract and dedupe recipients"]:::task s2[["check thread for bounce or reply"]]:::mi s3["route address by status"]:::task trig --> s0 s0 --> s1 s1 -->|"one per each email thread"| s2 gx{"× address valid or bounced"}:::gate s2 --> gx p00["add to mailing list"]:::task gx -->|"valid address"| p00 p10["add to blacklist"]:::task gx -->|"bounced address"| p10 p00 --> s3 p10 --> s3 out[/"clean mailing list in odoo"/]:::out pay{{"reliable list without manual cleanup"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
CRM & Sales PipelineEmail Automation
Connects
GmailOdooGoogle Sheets

The problem it solves

Your real customer contacts are scattered across months of sent emails instead of living in one place. Copying them into your CRM by hand is slow, and you end up with duplicates, invalid addresses, and no idea who replied.

Who it fits

Marketing and sales teams who want a clean, up-to-date mailing list without manual data entry.

How it works

  1. On a schedule, the system pulls emails you sent over the last set number of days
  2. It extracts every recipient address and cleans up duplicates and formatting
  3. It checks each thread for replies or bounce signals
  4. Valid, deliverable addresses go into your Odoo mailing list
  5. Bounced addresses go into a blacklist so you never email them again
What you get

Deliverable contacts pulled from your sent mail

You get a clean, up-to-date mailing list built from the people you've actually emailed, with bounced addresses automatically kept out of future sends.

What you get

An updated, deduplicated mailing list in Odoo with bounced addresses automatically excluded.

What you need

A Gmail account and an Odoo account with API access.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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