Automatically onboard new employees across Slack, Jira, and GitHub

Turns a new hire's form submission into Slack access, Jira setup, and GitHub permissions, all done for you.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"new employee form submitted"]:::trig s0["Check for duplicate onboarding"]:::task s1["Grant department Slack access"]:::task s2["Send Jira invite"]:::svc s3[("Mark tracker completed")]:::store trig --> s0 s0 --> s1 s2 --> s3 gx{"× Software department hire"}:::gate s1 --> gx p00["Grant GitHub repo access"]:::task gx -->|"Software hire"| p00 p10["Skip GitHub access"]:::task gx -->|"Other department"| p10 jn{"○ Continue to Jira invite"}:::gate p00 --> jn p10 --> jn jn --> s2 out[/"employee provisioned across systems"/]:::out pay{{"faster onboarding with no missed steps"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Messaging & NotificationsSpreadsheet & Database OpsSurvey & FeedbackProject & Task ManagementHR & Recruiting
Connects
Google FormsGoogle SheetsSlackJiraGitHub

The problem it solves

Setting up a new employee's accounts across Slack, Jira, and GitHub by hand takes time and is easy to forget a step for. New hires end up waiting on access before they can do real work.

Who it fits

HR teams and IT admins onboarding new employees at growing companies.

How it works

  1. A new Google Forms submission for a hired employee triggers the process
  2. The system checks whether that employee was already onboarded
  3. They're granted access to the right department Slack channel
  4. Software department hires get GitHub repository access
  5. They're invited to Jira with an onboarding task, and the sheet status is marked Completed
Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

per month
minutes
$ per hour
0Hours freed per month
0Value per year at your hourly cost

Assumes freed IT/HR hours are put toward other work and that manual setup time is consistent across hires.

What you get

A fully provisioned new employee across Slack, Jira, and GitHub, with the onboarding tracker updated.

What you need

Google Forms and Sheets, Slack, Jira, and GitHub accounts with admin access.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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