Auto-sort your inbox: delete junk mail, reply to real ones with AI

Scans your inbox, deletes marketing emails automatically, and drafts polite AI replies to real messages.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"new email arrives"]:::trig s0["classify email type"]:::task s1["take action on email"]:::task s2[("log action to spreadsheet")]:::store trig --> s0 s1 --> s2 gx{"× marketing or genuine email"}:::gate s0 --> gx p00["delete the email"]:::task gx -->|"marketing email"| p00 p10["draft ai reply"]:::task gx -->|"genuine email"| p10 p11["send reply"]:::task p10 --> p11 jn{"○ log the action"}:::gate p00 --> jn p11 --> jn jn --> s1 out[/"inbox cleaned and replies sent"/]:::out pay{{"less time managing email"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationSpreadsheet & Database Ops
Connects
GmailGoogle SheetsGoogle Gemini

The problem it solves

Your inbox fills up with promotional junk mixed in with real messages that need a reply, and sorting through it all eats into your day. You either waste time deleting spam or risk missing something important buried underneath it.

Who it fits

A busy owner or manager who handles their own email and wants a cleaner, faster inbox.

How it works

  1. A new email arrives in your inbox
  2. AI reads the email and decides if it's marketing or a genuine message
  3. Marketing emails are deleted automatically and logged for your records
  4. Genuine emails get a polite, custom AI-written reply sent back
  5. Every action taken is recorded in a spreadsheet for you to review
What you get

Inbox that stays clean without you touching spam

You get marketing email cleared out automatically and a polite reply drafted and sent to every genuine message you receive.

What you get

A cleaner inbox with junk removed and real emails already answered, plus a log of everything that happened.

What you need

A Gmail account, a Google Gemini API key, and a Google Sheet for logging.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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