Screen job applicants and reply to them automatically

Scores every job applicant against the role, then sends an interview invite or a polite rejection automatically.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"candidate submits application"]:::trig s0["Extract application details"]:::svc s1["Score candidate against role"]:::svc s2[("Log candidate in spreadsheet")]:::store trig --> s0 s0 --> s1 gx{"× strong candidate or not"}:::gate s1 --> gx p00["Send interview invitation"]:::task gx -->|"Strong candidate"| p00 p10["Send rejection email"]:::task gx -->|"Weak candidate"| p10 jn{"○ log applicant record"}:::gate p00 --> jn p10 --> jn jn --> s2 out[/"applicant scored and responded to"/]:::out pay{{"faster hiring without missed candidates"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itAn outside serviceA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsEmail AutomationSpreadsheet & Database OpsHR & Recruiting
Connects
TallyOpenAIGmailGoogle Sheets

The problem it solves

Sorting through resumes and application forms for every open role eats hours you do not have. Good candidates can slip through the cracks, and applicants are often left waiting without any response.

Who it fits

A hiring manager or small HR team handling applications for open roles.

How it works

  1. A candidate submits an application form with their experience and motivation
  2. AI reads the application and pulls out the key details
  3. AI scores the candidate against the role requirements and writes a short evaluation
  4. Strong candidates get an interview invitation, others get a polite rejection, both by email
  5. Every applicant is logged with their score and status in Google Sheets
What you get

Every applicant scored and sorted before you look at a single resume

Every candidate gets scored against the role and sorted into interview or pass, with the reasoning laid out for you.

What you get

A personalized email response to each applicant and a Google Sheets log of every candidate's score and status.

What you need

A form builder account, an OpenAI API key, a Gmail account, and a Google Sheets account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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