Keep Instantly and HeyReach blocklists in sync automatically

When a lead responds or opts out on either platform, they're automatically blocked on the other too.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"lead responds or opts out"]:::trig s0["capture lead opt out event"]:::task s1["extract lead contact details"]:::task trig --> s0 s0 --> s1 gx{"× which platform triggered event"}:::gate s1 --> gx p00["add lead to heyreach exclusion list"]:::task gx -->|"triggered in instantly"| p00 p10["add lead to instantly blocklist"]:::task gx -->|"triggered in heyreach"| p10 p00 --> out p10 --> out out[/"lead blocked on both platforms"/]:::out pay{{"no accidental outreach to opted out leads"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepOne path onlyResultPayoff
Build size
Standard

A mid-size build with several tools working together.

Business functions
API & Webhook Integration
Connects
InstantlyHeyReach

The problem it solves

When you run outreach on two different platforms, a lead who says no on one can still get emailed or messaged on the other because nobody remembered to update both lists. That kind of mixup annoys prospects and can hurt your sender reputation.

Who it fits

Outbound sales and marketing teams running campaigns across both Instantly and HeyReach.

How it works

  1. A lead is marked as interested or uninterested in Instantly, or replies to a message in HeyReach
  2. The system captures the lead's contact details from that event
  3. The lead is automatically added to the exclusion list in HeyReach or the blocklist in Instantly
  4. Both platforms stay updated without anyone touching either list by hand
What you get

Blocklists that match across both platforms

You get Instantly and HeyReach exclusion lists that stay aligned whenever a lead opts out on either platform.

What you get

An updated blocklist or exclusion list on the other platform, keeping both systems in sync.

What you need

An Instantly account and a HeyReach account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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