Sort incoming emails automatically and draft replies with AI

Reads incoming emails, sorts them by type, drafts replies, and pings Slack for anything urgent.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Sequence (1) · Exclusive Choice (4)

flowchart TD trig>"email arrives in gmail"]:::trig s0["classify email type"]:::task s1["apply gmail label"]:::task trig --> s0 s0 --> s1 gx{"× what type of email"}:::gate s1 --> gx p00["draft reply"]:::task gx -->|"support or inquiry"| p00 p10["notify slack"]:::task gx -->|"action item or newsletter"| p10 p00 --> out p10 --> out out[/"labeled email with draft ready"/]:::out pay{{"faster cleaner inbox"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsEmail AutomationMessaging & Notifications
Connects
GmailOpenAISlack

The problem it solves

Your inbox fills up with a mix of support questions, sales inquiries, newsletters, and things that actually need action, and sorting through it eats up your morning. Important requests can sit unanswered while you dig through the clutter.

Who it fits

A small business or team that gets a high volume of mixed email and wants a cleaner, faster inbox.

How it works

  1. A labeled email arrives in Gmail
  2. AI classifies it as an inquiry, support request, newsletter, or action item
  3. The email gets the right label automatically
  4. A draft reply is prepared for support and inquiry emails
  5. A Slack notification goes out for action items and newsletter summaries
What you get

Replies drafted and waiting in your inbox

Your inbox arrives already sorted into categories with reply drafts prepared for the ones that need a response.

What you get

Sorted, labeled emails with draft replies ready to review and send.

What you need

A Gmail account, an OpenAI API key, and optionally a Slack account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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