Manage email and your calendar from WhatsApp with an AI assistant

Text your AI assistant on WhatsApp and it reads your calendar, drafts emails, and books meetings.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"you message the assistant"]:::trig s0["read your message"]:::task s1["classify email or calendar"]:::task trig --> s0 s0 --> s1 gx{"× email task or calendar task"}:::gate s1 --> gx p00["draft or send email"]:::task gx -->|"email task"| p00 p10["update calendar event"]:::task gx -->|"calendar task"| p10 p00 --> out p10 --> out out[/"email sent or calendar updated"/]:::out pay{{"manage email and schedule from phone"}}:::pay out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsAI Chatbots & AssistantsEmail AutomationMessaging & NotificationsScheduling & CalendarDevOps & IT Operations
Connects
WhatsAppGmailGoogle CalendarGoogle Gemini

The problem it solves

Checking your schedule or firing off a quick email usually means switching apps and stopping what you're doing. You want a faster way to handle small tasks without opening your laptop every time.

Who it fits

A busy owner or professional who wants to manage email and scheduling from their phone through chat.

How it works

  1. You send a message to your AI assistant on WhatsApp
  2. The assistant figures out whether you need email or calendar help
  3. For email, it drafts, sends, or labels messages in Gmail
  4. For scheduling, it checks availability and creates, updates, or deletes calendar events
  5. It remembers earlier parts of the conversation so you can follow up naturally
What you get

Messages and meetings kept moving while you're away from your desk

You text your assistant on WhatsApp and it drafts emails, checks your calendar, and schedules meetings for you.

What you get

Emails sent or drafted and calendar events managed, all handled through a WhatsApp chat.

What you need

A WhatsApp Business account, a Google Workspace account, and a Google Gemini API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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