Manage your calendar and email by texting an AI on WhatsApp

Message an AI assistant on WhatsApp to schedule meetings, check your calendar, and send emails.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4) · Simple Merge (5)

flowchart TD trig>"whatsapp message received"]:::trig s0["interpret requested action"]:::svc s1["perform calendar or email action"]:::task s2[("remember conversation context")]:::store s3["reply confirming action"]:::task trig --> s0 s1 --> s2 s2 --> s3 gx{"× calendar or email request"}:::gate s0 --> gx p00["check or book meeting"]:::task gx -->|"calendar request"| p00 p10["draft and send email"]:::task gx -->|"email request"| p10 jn{"○ before reply"}:::gate p00 --> jn p10 --> jn jn --> s1 out[/"confirmed booking or sent email"/]:::out pay{{"manage schedule and email from phone"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA record or sheetOne path onlyPaths rejoinResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsAI Chatbots & AssistantsEmail AutomationMessaging & NotificationsScheduling & Calendar
Connects
WhatsAppGoogle CalendarGmailGoogle Gemini

The problem it solves

You're constantly switching between apps just to book a meeting or fire off a quick email. When you're on the move, opening your calendar or inbox to handle a simple request isn't always practical.

Who it fits

Busy professionals and small teams who want to handle scheduling and email from their phone without opening separate apps.

How it works

  1. You send a WhatsApp message with a request, like scheduling a meeting or checking recent emails
  2. AI reads the message and figures out what you're asking for
  3. It checks your calendar availability or drafts and sends the email as needed
  4. It remembers the conversation so follow-up messages make sense
  5. You get a WhatsApp reply confirming what was done
What you get

Scheduling handled from a text message

You text an AI assistant on WhatsApp to schedule meetings, check your calendar, and send emails.

What you get

A confirmed calendar event or sent email, along with a WhatsApp reply summarizing the action taken.

What you need

A WhatsApp Business account, a Google Workspace or Gmail account, and an OpenAI or Google Gemini API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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