Automatically add new contacts to Brevo and send a welcome email

Captures new leads from forms or spreadsheets, adds them to Brevo, sends a welcome email, and tracks unsubscribes.

How the work actually flows

It branches. Exactly one path is taken.

Pattern: Exclusive Choice (4)

flowchart TD trig>"new contact submitted"]:::trig s0["create or update contact"]:::svc s1["add to list and welcome"]:::task s2[("mark spreadsheet processed")]:::store trig --> s0 s1 --> s2 gx{"× new signup or unsubscribe"}:::gate s0 --> gx p00["add to list"]:::task gx -->|"new contact"| p00 p01["send welcome email"]:::task p00 --> p01 p10["remove from list"]:::task gx -->|"unsubscribe request"| p10 p11["update compliance status"]:::task p10 --> p11 p01 --> s1 p11 --> s1 out[/"contact list stays current"/]:::out pay{{"clean compliant email list"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA record or sheetOne path onlyResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Email AutomationSpreadsheet & Database OpsAPI & Webhook IntegrationSurvey & Feedback
Connects
BrevoGoogle Sheets

The problem it solves

Manually adding every new lead to your email list and remembering to send a welcome message means some contacts slip through the cracks. Keeping your list clean of unsubscribes and duplicates is another chore that eats into your day.

Who it fits

A small business or marketing team that runs email campaigns and needs a clean, up-to-date contact list.

How it works

  1. A new contact submits a form or is entered into a spreadsheet
  2. The contact is created or updated in Brevo, avoiding duplicates
  3. The contact is placed on the right list and sent a welcome email
  4. The spreadsheet is updated to mark the contact as processed
  5. Unsubscribe requests are automatically detected and the list is updated to stay compliant
What you get

Leads added to your list without missing a name

Every new lead lands in Brevo on the right list with a welcome email sent automatically, keeping your contact list current.

What you get

An up-to-date Brevo contact list with welcome emails sent and unsubscribes tracked.

What you need

A Brevo account and a Google Workspace account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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