Send a tailored feedback survey to attendees right after every meeting

As soon as a meeting ends, it writes a custom survey from the notes and emails it to everyone who attended.

How the work actually flows

A straight line. Runs once per one per attendee; a person has to approve before it continues.

Pattern: Sequence (1) ยท Multiple Instances with a priori Run-Time Knowledge (14)

flowchart TD trig>"calendar meeting ends"]:::trig s0["wait for meeting notes"]:::task s1["draft survey questions"]:::task s2[["email survey to attendees"]]:::mi trig --> s0 s0 --> s1 hg(("team approves in slack")):::human s1 --> hg hg -->|"approved"| s2 hg -. "sent back" .-> s1 out[/"survey emailed to all attendees"/]:::out pay{{"consistent feedback without extra work"}}:::pay s2 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepRuns once per itemA personResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
AI Agents & Autonomous SystemsEmail AutomationSurvey & FeedbackScheduling & Calendar
Connects
Google CalendarGoogle DocsOpenAISlackGmailWeavely

The problem it solves

You run recurring meetings but never get around to writing a real follow-up survey, so you miss out on feedback that could improve the next one. Building a form and chasing attendees for responses always slips down the to-do list.

Who it fits

Teams and managers who run recurring meetings and want structured feedback without extra work.

How it works

  1. A calendar event ending triggers the automation
  2. It waits for the meeting notes to be attached and reads them from Google Docs
  3. An AI agent writes five to seven survey questions based on what was actually discussed
  4. You approve the survey with one message in Slack
  5. Every attendee receives a branded email with the survey link
What you get

Survey questions you never draft yourself

You get a tailored feedback survey ready to send after every meeting, built straight from the discussion notes for that session.

What you get

A published survey and a branded email sent to every attendee, ready to collect feedback.

What you need

A Google Workspace Business account, an OpenAI API key, a Slack workspace, and a Weavely account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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