Turn meeting transcripts into summaries and emails automatically

Meeting transcripts are pulled, summarized by AI, and turned into ready-to-send emails for your clients.

How the work actually flows

A straight line.

Pattern: Sequence (1)

flowchart TD trig>"meeting recap email arrives"]:::trig s0["pull full transcript"]:::svc s1["extract key points and actions"]:::task s2["draft summary email"]:::task s3(("ready to review in gmail")):::human trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 out[/"ready to send summary email"/]:::out pay{{"consistent client follow up without effort"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceA personResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Voice & PhoneEmail AutomationReporting & AnalyticsScheduling & Calendar
Connects
GmailGoogle GeminiFireflies

The problem it solves

After every client call, you're supposed to write up a recap and send it out, but by the time the meeting ends you're already onto the next thing. Recaps get delayed or skipped, and clients are left without a clear record of what was discussed.

Who it fits

Consultants, sales teams, and project managers who run frequent client meetings.

How it works

  1. The system watches Gmail for a meeting recap notification
  2. It pulls the full transcript from your meeting recording service
  3. AI extracts the key points, decisions, and action items
  4. A well-formatted summary email is drafted
  5. The draft is ready in Gmail to review or send
What you get

Meeting recaps ready to send without writing them

Every client meeting turns into a clear summary email that's ready and waiting in your Gmail drafts.

What you get

A ready-to-send meeting summary email with key points and action items.

What you need

A meeting transcription service account, a Google Gemini API key, and a Gmail account.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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