Auto-send meeting summaries from Fireflies recordings by email

Reads your Fireflies meeting recap emails, pulls out the transcript, and emails everyone a clean AI-written summary.

How the work actually flows

A straight line. Runs once per each meeting recap email.

Pattern: Sequence (1) ยท Multiple Instances with a priori Design-Time Knowledge (13)

flowchart TD trig(["hourly inbox check"]):::trigtime s0[["extract meeting transcript"]]:::mi s1["ai writes structured summary"]:::svc s2["format summary as email"]:::task s3["send summary to recipients"]:::svc trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 out[/"summary email sent per meeting"/]:::out pay{{"recap shared without manual effort"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceRuns once per itemResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
Voice & PhoneEmail AutomationReporting & AnalyticsScheduling & Calendar
Connects
GmailFirefliesGoogle Gemini

The problem it solves

Meeting recordings pile up and nobody has time to read the full transcript or write a proper recap. Important decisions and action items get lost because no one circulates a clear summary afterward.

Who it fits

Teams that record meetings with Fireflies and want summaries shared without manual work.

How it works

  1. It checks your inbox hourly for new Fireflies meeting recap emails
  2. It pulls the meeting link and transcript from the email
  3. AI reads the transcript and writes a structured summary with decisions and action items
  4. It formats the summary as a clean, readable email
  5. It sends the summary to the people who need it
What you get

Meeting decisions shared without opening a transcript

You get a clean written summary of every recorded meeting, with decisions and action items emailed to your team automatically.

What you get

A well-formatted summary email covering decisions and action items for every recorded meeting.

What you need

A Gmail account, a Fireflies.ai account, and an OpenAI or Google Gemini API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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