Schedule interviews and send invites straight from a spreadsheet

Reads new candidates from a spreadsheet, books the next open interview slot, and emails a personalized invite.

How the work actually flows

A straight line.

Pattern: Sequence (1)

flowchart TD trig[\"new candidate row added"\]:::trigdata s0["find next open interview slot"]:::task s1["create calendar invite"]:::svc s2["write personalized invite email"]:::task s3["send invite to candidate"]:::svc trig --> s0 s0 --> s1 s1 --> s2 s2 --> s3 out[/"interview booked and invite sent"/]:::out pay{{"scheduling without manual back-and-forth"}}:::pay s3 --> out out --> pay classDef task fill:#e7f6fe,stroke:#34b8f0,color:#2c2a29 classDef svc fill:#f6f8fa,stroke:#7c8795,color:#2c2a29 classDef mi fill:#e7f6fe,stroke:#0079a8,color:#2c2a29,stroke-width:2px classDef human fill:#fff,stroke:#0079a8,color:#0079a8 classDef store fill:#f6f8fa,stroke:#0079a8,color:#2c2a29 classDef trig fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigtime fill:#00a4eb,stroke:#0079a8,color:#fff,font-weight:bold classDef trigdata fill:#8ad4f5,stroke:#0079a8,color:#06314c,font-weight:bold classDef gate fill:#fff,stroke:#e8a23d,color:#6b4708,font-weight:bold classDef out fill:#1f9d6b,stroke:#167a53,color:#fff,font-weight:bold classDef pay fill:#06314c,stroke:#021f33,color:#fff
Starts itA stepAn outside serviceResultPayoff
Build size
Advanced

A larger build with multiple systems, AI reasoning, and custom rules.

Business functions
SEO & Search OptimizationEmail AutomationSpreadsheet & Database OpsScheduling & Calendar
Connects
Google SheetsGoogle CalendarGmailAzure OpenAI

The problem it solves

Scheduling interviews means checking your calendar for open slots, avoiding double-bookings, and writing a personalized invite email for every candidate. That back-and-forth eats up time your recruiting team could spend actually talking to candidates. It's easy to accidentally book two people for the same day or forget to follow up.

Who it fits

HR teams and recruiters who want to schedule interviews and send invites without manual back-and-forth.

How it works

  1. A new candidate row is added to your Google Sheet
  2. The system finds the next available interview slot, avoiding same-day conflicts
  3. A calendar invite is created in Google Calendar for that slot
  4. AI writes a personalized invitation email using the candidate's details
  5. The invite is sent from your Gmail account with the interview link
Quick estimate

What it is worth to you

Your numbers, your hourly cost. We add nothing hidden.

per week
minutes
$ per hour
0Hours freed per month
0Value per year at your hourly cost

Assumes every candidate currently takes the same manual scheduling and email-writing time, and that freed hours go to other recruiting work.

What you get

A booked interview on your calendar and a personalized invite email sent to the candidate.

What you need

A Google Sheets account, a Google Calendar account, a Gmail account, and an Azure OpenAI API key.

We can build this. But should you?

The hard question is not how to build it. It is whether this is the right thing to build first.

That is what a Fractional Chief AI Officer figures out with you, before anyone writes a line of code.

Let's Talk Strategy

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